We ranted. We raved. We reviewed.
Well, my lovely readers, we have discovered THE must-have powerups to make Trello’s editorial calendar even better.
These powerups and Chrome extensions will skyrocket your productivity and project management to the next level.
I mean, I honestly don’t know how we managed before.
Are you ready to hear about these badass extras?
Let’s dive right in…
So, the whole point of an editorial calendar is the fact that it should be an actual calendar. Hence the word ‘calendar’ and all… but, sadly, Trello fails to have one enabled from the get-go.
But that’s okay.. In fact, it’s kind of a blessing in disguise.
Why is that? Well, get this…
There are two calendar powerups within the Trello dashboard, but one is much better than the other.
The first choice is, just as you’d expect, your run-of-the-mill standard calendar view of your due dates. It’s simple, easy-to-use, and has iCal functionality, so you can have all of your calendars on your “main” app.
However, it’s quite a pain to set up.
The Many Views
Enter Trello’s second calendar option – The Planyway Calendar
We recently discovered this little gem in the Powerup section, and frankly, we have no idea how we ever managed our editorial calendar without it.
The Planyway Calendar is one of the most robust calendar systems I have seen – especially for project management programs.
For starters – you have 7 different calendar views including days, months, and even a team view. (Once more – 7 different views!)
Personally, I’m really digging the team timeline view. It has allowed me to disable team member’s like Butler, so I can see what’s really going on and make sure everyone and everything stays on track.
Even if you’re flying solo and don’t need a team timeline view, there’s a calendar view that’s perfect for you too. Just pick a favorite and utilize it to its fullest potential.
Did I mention that there’s 7 different freakin’ views?!
All the Boards!
Unlike the standard calendar powerup, Planyway allows you to view all of your boards on one calendar without setting up iCal feeds to another tool.
But in case you’re worried about missing the iCal feed, don’t sweat it, because it offers that as well.
Now, the calendar can only get you so far since a standard Trello card only allows a single due date.
Well, lucky for you my dearies, I’ve created a master plan that automatically changes the due date when you check off a task.
Seriously, how amazing are these features?!
Butler For Trello
Do you need a team member just to manage your Trello boards? What about someone to do basic board management and keep you on track? What if they did it all for free? Of course, right?
Yes, I see you practically bouncing in your seat.
Allow me to introduce team member of the month: Butler for Trello
We should really get a plaque.
Automatic Due Dates
If you’re anything like me, your workflow is probably set up as checklists and your due dates on the Trello card is the after-everything’s-said-and-done due date because constantly changing it manually is a pain.
Well, I have a glorious and automated way to work around that tiny feature for you: date changes that occur when you check an item off your checklist.
This type of automation keeps your project moving through your workflow without that deadline pulling a sneak attack on your ass leaving you stressed out and flustered to get things done.
Want to know what another great automatic due date set up is if you have a recurring task that you do every week?
But I used to always forget this task.
But now that I’ve set up the Butler command to reset to the next week after I check it off, I see my task show up every Monday morning like clockwork.
Automatic Assign to Team Members
Normally, if you work with a team, everyone has specific tasks they are in charge of, but with the Butler command, there’s no need to add everyone to the card. It will automatically add and remove team members based on what item is checked off the list.
No more remembering to add this person or remove that person or even checking where they’re at with their task. You always know when they’re done because it’s checked off and passed on to the next person.
There’s much more you can do with Butler for Trello, but these two features are used on every board to increase productivity for my team.
Cloud-based programs are among the best perks of working in a digital space. They help you keep track of so many things without uploads and downloads taking up valuable time.
If you can utilize a cloud-based program that saves automatically, take advantage of that and get shit done.
Google Drive and Docs are the best for creating content, such as blog posts.
Easily Create Documents
Creating new documents is an absolute breeze with the Google Drive powerup.
Yes, you can attach files and folders without it, but with this powerup, you now have the ability to create and add from right inside a Trello card.
Yes, the time saved is minuscule, but those minutes add up to hours in a year, so save them for more important tasks.
Autosave Blog Posts
Google Docs is cloud-based which means it uses that little life-saving autosave feature.
So, your laptop died? Oh well, your document’s safe and you didn’t lose any work (most of the time).
But there’s another feature that’s even more impressive – it saves every revision.
You can go back and restore previous versions, or if you’re working with an editor, you can see the changes they made right there in the edited document.
All of the changes made are ghost-tracked, so you can enable the tracked changes and see the markups, and then simply disable it to show your clean revision.
This feature can save you a ton of time and many, many headaches.
Easily Attach a Graphics Folder
If you create folders for every blog post, it only makes sense to keep it all in one place. The best part of using Google Drive is that you can add a folder to multiple cards and boards, and everything in the folder is always up-to-date and isn’t waiting for someone to upload a change.
This is especially helpful if you create something like graphics for social media and a blog post. Everything’s in a single folder, but the folder can be attached to your social media card and your blog post card.
Nothing gets lost in the shuffle.
Pro for Trello – Chrome Extension
There are tons of Chrome extensions to make the power of Trello even more incredible. The only downside to using Chrome extensions is that you will not have access if you are working remotely from your phone or tablet in the Trello app.
Tag Each Category You Write About with Full-Size Labels
If you are a fan of the color-coded labels in Trello, this should make things a little easier, especially if you are viewing multiple boards on a single Planyway calendar.
Trello offers the option to use labels and has a quite a few colors available.
However, if you have several moving pieces in your business, you may find yourself using the same colors to symbolize different things on other boards.
This is where full-size labels with the category on it will make it even easier to keep things organized.
Hide Card Activity
If you are using Butler, your card activity list can get really long quickly. Now you can hide the activity on a card to keep the clutter at bay.
However, you may want to use with caution if you utilize the comments on your cards as you will not be able to open a card to see them. .
Get a Custom Background – No Gold Necessary
Gold users have the ability to change their background to a photo. This feature is purely cosmetic and doesn’t impact the usability of your board.
It is, however, nice to have the visual differences, so you can quickly recognize your boards.
The Pro for Trello extension allows you to change your background even without Gold.
Planyway – Chrome Extension
Have your calendar and cards on the same screen rather than a calendar popup?
It’s the Trello dream.
I’m not sure how dependent you are on your calendar, but you might find it beneficial to split your screen and share it with your board. This can be achieved using the Chrome extension.
Another perk of having your calendar above your boards is that you can enable it to show you other tasks that are due – all in one place!
No more jumping around to check in and see where you are with everything. #timesaver
I’ve been keeping my calendar in “weekly agenda” view, so I can see a snapshot of everything that is due in the next 7 days. I love this feature because it always starts with today, not the beginning of the week.
I try not to waste time worrying about the past either, Trello. #props
I need to know what’s due in the immediate future. Then I can “zoom out” to the month view if I need to see what bigger projects are coming up. But since I utilize the calendar due dates with Butler, every project is broken down into tiny tasks that are on the calendar at any given time.
This keeps my team and I on track and accountable for getting things done.
Trellists: Trello List Master – Chrome Extension
Trellists is a Chrome Extention that allows you to quickly hide and unhide any boards that aren’t active and don’t demand your attention – like Butler.
You don’t need to see the long list of commands that Butler is going to do for you – hide those!
Likewise, you really don’t need to see what’s on deck for next quarter. Planning in advance is great, but once it’s planned, tuck it away in Trellist hidey-hole until next quarter.
If you’re anything like me, you probably have dozens of boards that you don’t really need to see all the time. I know it’s there, but I don’t want to horizontal scroll for days to find what I’m looking for.
By utilizing Trellist, you can stay in the present and eliminate the clutter which in turn will calm your brain and increase productivity. Because at the end of the day, you don’t want to feel like you’ve spent 16 hours behind the screen looking at tasks that you took an hour to complete simply because you were stressing over something that’s already done or is coming up next year
There’s so many ways to configure Trello to work best for you, and these are just a few of the ways I have molded the tool to fit the demands of my creative business.
I would love to hear about what powerups, Chrome extensions, and any other hacks you may have for keeping things organized and orderly with Trello.
If you haven’t already grabbed your free Editorial Calendar board – what are you waiting for?
Founder of The Creative Boss
After years of trying to run an online business I have seen quite a few ups and a whole lot more downs. I spent hours every day researching how to make a go at some elusive, passive income. I felt like it was something that was just a myth, and then I figured out what the real meaning of passive income was: to work smarter, not harder. It’s not just sitting around watching the dollars pour into your bank account, but you can create products that will sell and still be sitting on the beach or at home in pajamas, and I want to share with you what worked for me. I don’t want you to spend years trying, failing, and throwing in the towel.